Direct Marketing Meats...Selling Meat at Alberta Approved Farmers' Markets

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The purpose of this factsheet series is to help producers and processors understand the key elements needed to manage a business. The factsheets also discuss some of the essential components used to develop a business plan and assess the profitability of a business venture.

Farmers' markets are the most common consumer direct marketing outlet for farm producers. Markets are located throughout Alberta and provide easy access to both producers and consumers. An internet address listing of farmers' markets in Alberta is included in the links section of this factsheet.

The Alberta Approved Farmers' Market Program is an accreditation program that certifies farmers' markets across the province. Alberta Agriculture and Rural Development (AARD) certification requires that 80 per cent of products sold must be produced locally.

This logo identifies Alberta approved markets offering high quality Alberta produced products.

Why Sell at a Farmers' Market?

Selling meat at a farmers' market can be satisfying and profitable. Consumers who shop at farmers' markets enjoy buying their food directly from producers, and are keen to learn more about how their meat is produced. Many customers will take the time to tell the vendor how much they enjoyed their purchase. Selling a small package initially, often leads to a larger order later on.

Farmers' markets are also a great way to test consumer acceptance of new products or new packaging at very little cost. Feedback is immediate and the product line can be quickly adjusted to demand.

To sell meat at a farmers' market, producers must be committed to attending markets weekly during the season. They need to seek out those markets that best suit their needs in terms of day and time of operation, customer base and location.

Choosing a Market

While most producers start at their local market, it is worth considering others. Some factors to consider when choosing a market:

Customers with higher disposable income and who can afford to pay more for premium products frequently shop at urban, near-urban or tourist-based markets.
The day of the week is another important factor. While the producer may prefer weekdays to weekends, it is important to find a market with a strong customer base for the product being offered.
Don't make the choice based on which market has the lowest fees. The time spent loading and unloading a vehicle, driving to and from the market and tending the booth is a much bigger investment than the price of most farmers' market booths.
Visit several markets to see how busy they are and to determine what the customers are buying before making a decision.

Seasonal or Occasional Markets

Most farmers' markets in Alberta are seasonal, running May through October, but some operate year-round. Table or booth rents vary from market to market. Some markets allow short-term vendors for market testing.

Keep in mind:

Most farmer' markets require vendors to apply to the market manager. Don't just assume a particular farmers' market is available.
Most market managers try to balance the product mix at their market. Small markets may only be able to accommodate one meat vendor. These managers usually look for a vendor who will attend regularly throughout the market season.
Weekly rent may be lower if the producer elects to pay for the whole season.
Farmers' market shoppers like to get to know the vendors they buy from. Sales usually start off slowly, then gradually build up over the course of the season as people try the product and discover they like it.

Regulations

An overview of the regulations for selling meat at a farmers' market is available in the Alberta Agriculture and Rural Development's (AARD) Farm Direct Marketing: Know the Regulations – Meat and Meat Products (Agdex 844-4). For more information about publications in this series go to "Additional Information" at the bottom of this page. publication.

See the last section of this factsheet for details.

The Food and Food Establishments Regulation under the Public Health Act governs all direct-to-consumer sales of meat. It is important to establish a good relationship with the public health inspector as he/she can assist the producer in interpreting the regulations. Regulations under the Public Health Act can be found at the website of the Queen's Printer. The website address is listed in the last section of this factsheet.

Selling meat directly to consumers requires a Food Establishment Permit from the regional health authority. Meat sold to consumers must be slaughtered and processed at a government-inspected facility. Only inspected meat can be sold.

Meat intended for sale must be stored in a separate freezer, licensed by the regional health authority. It may not be stored with the family's personal food. The freezer must be kept in an area that is clean and free of rodents, pets, gas and oil, paint and any other potential food safety hazards. Frozen meat products must be stored at a temperature that is maintained at or below -18°C.

Frozen meat must be kept frozen during transport at a temperature of -18°C or below. When storing or transporting fresh product, it must be chilled and kept at a temperature of 4°C or cooler.

The vehicle used to transport the frozen meat to market also falls under the Food Establishment Permit. It should be thoroughly cleaned prior to loading for each market. Pets should never be in the vehicle used to transport food products.

Before starting to market meat to consumers, producers should contact the regional health authority in the area where they plan to sell their meat. This may be a different region than the one they live in. Producers should inform this health authority about their plans. They should be as specific as possible, including:

which market(s) the meat will be sold at
what is being sold
sampling practices
how far the producer lives from the market
how the producer plans to keep the meat cold during
transportation and while at the market

The health authority may ask for proof, such as copies of kill slips or invoices, that the animals were processed at an inspected facility.

Regional health authorities can be contacted through the government RITE line by dialling 310-0000, or by visiting the Alberta Health web page at the address listed in the last section of this factsheet.

Alberta Health also offers food safe courses for food handlers and food service managers. Producers who take one of these courses will have a better understanding of safe food handling and the requirements of the regional health authority. The certificate earned at the end of the course gives customers more confidence that the food the producer is selling is safe.

Alberta Agriculture and Rural Development (AARD) is leading the development of a food safety course specifically for farmers' market managers and vendors. Check with the AARD farmers' market specialist for more information.

The Alberta Farmers' Market Association (AFMA) offers access to group liability insurance for member markets and individual vendors who are members of the association. For more information about the association and vendor insurance, contact the Alberta Farmers' Market Association at (780) 644-5377 or e-mail.

Food Safety Best Practices

Food safety is critical to the success of any agricultural business. Farm direct marketers of meat products should:
Practice a recognized on-farm food safety (OFFS) program. See the links section at the back of this factsheet for more information.

Establish quality criteria to ensure that a consistent, high-quality product leaves the farm gate every time. This could include service guarantees, product quality, food safety program for production, processing and marketing.
Follow a recommended prerequisite program. Prerequisite programs provide the basic environment and operating conditions that are necessary for the production of safe food. Provincial prerequisite program guidelines are described in the document Meat Facility Standards, while Federal prerequisites are outlined in the Food Safety Enhancement Program (FSEP).
Talk to each processor about their food safety program. Choose a processor with the Food Safety Enhancement Program, Meat Facilities Standards or another good prerequisite program in place.

Information on establishing a business food safety protocol is available from the Alberta Agriculture and Rural Development's Food Safety Division.

Supplies

A freezer that is capable of operating at -18°C or colder is required to store frozen meat that is to be sold at a farmers' market. Use an accurate freezer thermometer to check the temperature inside the freezer:

while stored at home
upon arrival at the market
during the market day
upon arrival back at home

When selling at an indoor market:

It may be necessary to bring the freezer in and out each week on a trolley or appliance dolly. It's a good idea to pack the meat in easily handled boxes or crates inside the freezer so that the meat can be quickly removed from the freezer before lifting it on and off a truck or trailer.
If planning to attend the market alone, a producer may need to make an arrangement with the market manager or another vendor for assistance each week.

If selling at an outdoor market:

It may be possible to leave the freezer on the truck or trailer parked at the back the stall. A set of steps will make it easier to go up and down to retrieve packages of meat.
A gas-powered generator will be needed to power the freezer if there aren't any power connections. Check to see that the market allows generators. Buy one that has enough power to run the freezer, but doesn't make so much noise it drives the customers away from that part of the market.
Make sure that the generator can handle an expanding business as a second freezer may be needed in the future.
If the outdoor market has lots of space, put the generator some distance away and use extension cords to keep the noise away from the booth. A second-hand 3,500 to 5,000 watt gas generator can be obtained for $500 to $1,000. A new one will cost $1,000 or more.
Most vendors at outdoor markets use a canopy to keep the sun off themselves and their freezer. These sell for as little as $50, or up to $300 for sturdier canopies with sidewalls. Regardless of the canopy used, it must be anchored to something heavy such as concrete blocks or gallon jugs of water.

A six-foot or eight-foot table with folding legs is handy to have inside the booth to display brochures, business cards and recipes, as well as to hold a cash box and calculator. A sheet of clear plastic on the table creates a wind-proof place to display the price list, Food Safe Certificate and other marketing materials. A tablecloth under the plastic that hangs down around the sides allows other materials to be stored neatly under the table.

Promotional Materials

In Alberta, the various industry organizations have a variety of promotional items for Alberta meat producers. These include recipe cards and books, refrigerator magnets, balloons, cutting charts, pictures, dishes, stickers and larger decals. Contact your organization and find out what you can access.

Some other promotional ideas include:

Signage at the farmers' market is important. Signs and banners above the booth are more visible in crowds than tabletop displays.
Have a sign saying whether there is product available for sale that day. Some meat vendors at farmers' markets take orders only for freezer meat, so it is important to let customers know that there is product available for them to take home.
Post a price list where it is easily read. Make sure that all the cuts of the animal that are shown on the price list and in any displayed pictures of meat dishes are available.
White boards work well to tell customers about any new products or weekly specials.

Retail Cuts

Start with one or two animals to determine what cuts and size of cuts are popular with customers at the chosen market.

During the hot summer months, steaks and chops are popular, while roasts and stew meat are less in demand. More roast-type cuts can be sold during the summer by turning them into boneless kabobs for the barbecue. A processor may even be able to marinate the kabobs before freezing them in one-or-two-pound packages. Marinating must be done by the processor or in a licensed facility. Marinade, or marinated product, cannot be prepared in a family kitchen.

As the weather gets cooler in the fall, demand increases for roasts and stew meat. Good-quality stew meat can be made from boned-out shoulders. Smaller pieces of meat and trim should be made into lean ground meat.

While some customers buy ground meat, it can be hard to sell all of it. Consider turning ground product into value-added dishes, such as meatballs or curries that can be sold fully cooked and frozen. These products must be prepared in a licensed facility. They cannot be prepared in a family kitchen.

Ground product can also be made into breakfast sausages, smoked sausages and other processed products. Again, these products must be made in a licensed facility. If made from 100 per cent meat, with no added pork or cereal-based fillers and no MSG, these products may be more attractive to customers whose diets are restricted by health problems or religious requirements.

If ground meat is in high demand, offer several types. Ground round can be packaged and sold at a premium as burgers for the barbeque. Trim and less desirable cuts can be ground and sold at a lower price for spaghetti, lasagne or taco salad.

Other cuts customers may want are:

boned and rolled shoulder roasts
boneless loin roasts
tenderloin
liver and kidneys

Be sure to have recipe ideas for all the cuts that are being sold.

A whole meal package with a meat cut, recipe card and miscellaneous ingredients is a good selling feature, particularly when the producer has an excess of one type of cut. For example, a meal package could include kabobs, skewers, recipe and seasonings.

Linking with another market vendor who sells the small tomatoes for kabobs or the seasonings for roasts helps advertise both booths, assists customers with meal decisions and sells more product.

Pricing

The following must be known in order to price product for a farmers' market:

cost of production
processing cost
marketing costs

Producers have to determine their own cost of production for their farms, and contact their processor for their pricing. Marketing costs include transportation, promotion, booth fees and the time spent at the market.

To determine whether or not it is worth attending a market, the producer needs to:

determine their costs
add an acceptable profit margin
calculate the amount of product they will need to sell to make their attendance worthwhile

Once a base price has been established, individual cuts of meat have to be priced to get a profitable return on the whole animal.

If already selling freezer meat:

weigh the packages of meat from three or four processed animals
record how many pounds of the different cuts come from each

Having a series of weights on specific cuts makes the process of pricing individual cuts easier. However, be aware that these weights will vary somewhat between processors. Different meat-cutters make slightly different cuts and some do a better job of trimming the fat from stew and ground meat.

Check out retail cuts to get an idea of local market prices. Compare only with fresh domestic cuts of a similar quality.

Assign different prices to each cut, and add the total until you get the desired return per animal is reached. However, if a certain cut runs out every week while other cuts aren't selling well, consider:

raising the price on the popular cut and lowering the price on the other
cutting the animals up differently
having a feature special with recipes and tasting demonstrations

Generally speaking:

Cuts from the loin sell for higher prices than cuts from the rump.
Cuts from the rump sell for more than cuts from the shoulder.
Boneless leg or shoulder roasts sell for more than bone-in roasts, and boneless leg kabobs can be priced the same as chops. A boned roast cut into kabobs will not yield as many pounds of meat as a boneless roast. That is because pieces that are too small for kabobs get added to the trim that is turned into ground product. As a result, boneless kabobs have to be priced higher than boneless roasts.
Include a business card with every purchase.

Packaging and Labelling

Most processors offer a choice of brown paper or Cryovacr (plastic shrink-wrap) packaging. Cryovacr packaging allows buyers to see exactly what they are getting, which may make it easier to sell, but costs more than brown paper. It is also less suitable for long-term storage in the freezer as packages may lose their seal if handled extensively, resulting in frost build-up. Some vendors compromise by Cryovacr packaging steaks and kabobs so the customers can see what they are buying, and brown wrapping roasts and stew meat for longer-term storage.

It is recommended that all meat products be appropriately labelled as specified in the Consumer Packaging and Labelling Act. The Canadian Food Inspection Agency (CFIA) enforces this act. For information call: Calgary at (403) 299-7668, or Edmonton at (780) 495-3009.

Meat sold at a farmers market should be labelled with:

the name of the product (e.g. round steak)
date it was packaged by the processor
storage conditions (e.g. keep frozen)
the product weight in metric
the producer's name, address and phone number

The processor may be able to put all this information on a label and apply it to each package of meat. If not, the producer should print and apply the labels themselves. Labels on processed products, such as sausages, should list all ingredients in descending order of proportion.

Getting Back the Investment

The amount of meat sold determines whether or not it is worthwhile for a producer to attend a farmers' market. Selling other meat products or by-products such as dog bones may attract more customers to the booth and help recoup the producer's investment of time and money in attending the market.

Additional information
The following publications are available from Alberta Agriculture and Rural Development's website or by calling either the Ag-Info Centre at 310-FARM (3276) or the Publications Office at 780-427-0391.

To view additional publications in this series go to "Other Documents in the Series" at the bottom of this page.

Internet links
Alberta Agriculture Food Safety Division
Alberta Health
Listing of farmer's markets in Alberta
Queen's Printer (regulations under the Public Health Act)

Reviewed by:
Business Development Branch, Business and Innovation, Division; Alberta Agriculture and Rural Development

Farm Direct Marketing Initiative, Ag-Entrepreneurship Division; Alberta Agriculture and Rural Development
Agri-Food Systems Branch, Food Safety Division; Alberta Agriculture and Rural Development

Source: Agdex 400/845-1. October 2005.